1. Introduction

Hairitage Day (“we,” “our,” or “us”) is committed to protecting the privacy of all children, families, partners, and individuals who participate in Hairitage Day events, programs, and online platforms. This Privacy Policy explains how we collect, use, share, and protect personal information gathered during our events, website interactions, volunteer activities, and communications.

Participation in Hairitage Day signifies your agreement to this Privacy Policy.

2. Information We Collect

A. Personal Information

Examples include:

• Name
• Email address
• Phone number
• Parent/guardian contact information
• Child’s first name and/or age (when consented)
• Registration forms
• Event ticketing information

B. Health-Related & Hair-Care Information

Collected only when relevant to services provided during the event:

• Hair type, texture, and confidence assessments
• Style preferences
• Allergies or sensitivities (if disclosed)
• Parental consent for services

We do not collect or store medical records.

C. Media & Photography

With prior consent, we may capture:

• Photos
• Videos
• Testimonials
• Educational footage
• Marketing and media content

Parents/guardians have the right to decline photography for their child.

D. Device & Website Information

If interacting online:

• IP address
• Browsing behavior
• Cookies
• Device information

Used solely for security and performance improvements.

3. How We Use Information

• Register attendees and families
• Communicate event details
• Ensure youth safety and consent
• Provide hair-care services
• Improve program quality
• Measure confidence-building outcomes
• Share event highlights (with permission)
• Comply with legal or safety obligations

We do not sell, rent, or trade personal information.

4. Child & Youth Data Protection

• A parent or legal guardian must provide consent for any child under 18.
• No child under 13 may submit information online without verified parental consent.
• Photos of children are never published without written approval.

5. Photography, Video & Media Consent

During events, media footage may be captured for:

• Program documentation
• Educational use
• Impact reporting
• Marketing and outreach
• Donor and partner updates

Families may choose:

• ✔ Full media consent
• ✔ Limited media consent
• ✔ No media consent

We honor all selections.

6. Allergies, Sensitivity & Hair-Care Products

• Parents must disclose allergies or sensitivities during registration.
• We are not responsible for undisclosed allergies.
• Alternative product options may be offered when possible.

A separate Allergy & Liability Disclaimer can be added upon request.

7. Sharing of Information

We may share limited information only with:

• Verified volunteers (need-to-know access)
• Partner stylists and hair-care educators
• Educational collaborators
• Safety or medical responders (if required)
• Legal authorities (if required by law)

We do not share personal information with:

• ❌ Recruiters
• ❌ Volunteer poaching entities
• ❌ Competitor programs
• ❌ Third-party advertisers

8. Non-Recruitment Protection Clause

No partner, volunteer, vendor, or participant may solicit, recruit, or hire Hairitage Day volunteers, staff, partners, or stylists for external programs, events, or business opportunities without written authorization from Hairitage Day or The Walker Foundation.

9. Non-Defamation & Non-Disparagement

Participants agree not to defame, disparage, harm reputation, or spread misinformation against:

• Hairitage Day
• The Walker Foundation
• Organizers, volunteers, stylists
• Partners, vendors, or families

10. Non-Copy & Intellectual Property Clause

All Hairitage Day program elements are protected, including:

• Curriculum
• Confidence framework
• Hair-care education modules
• Program name and branding
• Logos and designs
• Marketing materials
• Forms and waivers
• Event processes

Unauthorized copying or replication is prohibited.

11. Data Storage & Security

We store information securely using modern protective measures and retain data only as long as necessary for documentation, legal compliance, and reporting purposes.

12. Your Rights

• Request data access
• Request corrections
• Request deletion (where legally applicable)
• Withdraw media consent
• Opt out of communications

13. Partnerships & Vendors

Approved partners must adhere to child-safety standards, data protection practices, non-recruitment protections, and non-defamation and privacy clauses.

14. Changes to This Policy

We may update this Privacy Policy when needed. Updates will be posted with a revised effective date.

15. Contact Information